“When the Signal Drops” – Leading Through Fluctuating Bandwidth

There’s a word I keep coming back to lately: bandwidth. Not the tech kind, but the very human kind. It is our personal capacity to manage the demands placed on us. It’s the difference between responding thoughtfully and just reacting and between being creative and simply coping.

And if I’m honest, my own bandwidth has taken a beating this year.

A series of unexpected challenges pulled my focus and energy in different directions. The demands were important, urgent, and often unavoidable. But as the year wore on, I noticed my usual spark for new ideas, creative problem-solving, and strategic thinking started to dim. It wasn’t that I stopped caring. It’s that I simply didn’t have the space.

And that’s what limited bandwidth does, it shrinks our capacity to do anything beyond survival.

Thriving vs. Surviving vs. Overwhelmed

Think of bandwidth like the oxygen in a room.

🟢 When we’re thriving, there’s enough air to breathe and move freely. This is when we’re at our most creative, collaborative, and innovative.

🟡 When we’re in survival mode, the air is thinner. We’re alert, reactive, making it through but there’s no capacity for long-term thinking or creative expression.

🔴 And when we’re overwhelmed? The air is gone. We can’t think, plan, or even process. We’re just trying to get through the next moment.

This fluctuation isn’t just individual; it also plays out across teams and workplaces.

When bandwidth is low across the board, workplaces lose their momentum. Innovation stalls. Communication frays. Risk rises.

Why Bandwidth Matters More Than We Think

In health and human services, where people often work with complex needs and emotional demands, bandwidth is constantly under pressure. But here’s the risk: when everyone’s barely coping, we start to normalise low bandwidth. We expect people to keep producing, performing, problem-solving without creating the conditions that make those things possible. It’s like asking someone to climb a mountain with an empty tank. They might do it but they won’t do it well, and they won’t do it for long.

What Helped Me (And Might Help You)

As I worked through my own stretched bandwidth this year, I began noticing small shifts that made a big difference. They didn’t restore my capacity overnight, but they gave me a foothold to start climbing back.

For Individuals:

• Name it - Recognise when your bandwidth is low, and give yourself permission to scale back.

• Protect what fuels you - Even a small dose of creative or reflective time can be replenishing.

• Don’t overcommit during low bandwidth - Postpone where possible and be honest about capacity.

For Leaders:

• Check in on bandwidth, not just task lists – Ask “What’s your current capacity like?”

• Adjust expectations to match reality – Ambition is good; burnout isn’t.

• Model the rhythm – Show that it’s okay to slow down and recharge before sprinting again.

In your workplaces

• Create space for recovery and reflection and build in time for regrouping after busy periods.

• Protect time for innovation. Make creativity part of the work, not an afterthought.

• Acknowledge the ebb and flow. Productivity isn’t a straight line and neither is capacity.

If your bandwidth has been low, you’re not alone. It doesn’t mean you’ve failed, it means you are human. Creativity, innovation, and leadership flourish not in relentless output, but in the breathing room we give ourselves and each other.

So as the year winds down, consider this: What would it take to gently expand your bandwidth again? What needs to be paused, delegated, or simplified so that your spark has room to return?

Bandwidth isn’t just about managing demand. It’s about preserving the capacity to be who we truly are, thoughtful, creative, and connected.

You may like to consider:

• Where is my bandwidth sitting right now? Am I thriving, surviving, or overwhelmed?

• What restores my capacity, even in small ways?

• How can I lead with awareness of my own and others’ fluctuating bandwidth?

Upcoming public training programs

Relevant previous newsletters you may be interested in…